Proposed Policy on Author Rights

The Faculty of the University of Florida is committed to disseminating the fruits of its research as widely as possible. Faculty further recognize that by this policy, and with the assistance of the University, they can more easily and collectively reserve rights that might otherwise be signed away, often unnecessarily, in agreements with publishers. In keeping with these considerations, and for the primary purpose of making our scholarly articles widely and freely accessible, the Faculty adopts the following policy.

Each Faculty member grants to the University of Florida nonexclusive permission to make available scholarly articles authored by the Faculty member and to exercise the copyright in those articles. In legal terms, the permission granted by each Faculty member is a nonexclusive, irrevocable, paid-up, worldwide license to exercise any and all rights under copyright relating to each scholarly article, in any medium, and to authorize others to do the same, provided that the articles are not sold. Upon publication of a scholarly article authored by the Faculty member, the University of Florida automatically grants to the Faculty member the right to disseminate the accepted manuscript version of the article in any nonprofit repository at any time.

The policy will apply to all scholarly articles written while the person is a member of the Faculty except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. This policy does not transfer copyright ownership, which remains with Faculty authors under existing University of Florida policy. The George A. Smathers Libraries, under authority delegated by the Office of the Provost, will waive application of the policy for any Faculty member upon request.

In consultation with the Faculty Senate and the George A. Smathers Libraries, the Office of the Provost will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the Faculty from time to time.